Jeremy Ferrer
Webinar :
Cross-border Purchases and VAT: Optimization Strategies
Tuesday Sept. 10, 2024 at 11 am (France)
We offer you a unique solution to manage all your expenses. With Buy Made Easy, say goodbye to the multiplication of accounts payable. We centralize everything for you, thus simplifying your accounting and improving your visibility on each transaction.
With Sourcing-Force.com, you no longer have to worry about creating, collecting, and verifying supplier documents. With a single supplier (Sourcing Force), we ensure that each invoice is 100% compliant and centralized. In addition, we pay suppliers 100% on time, eliminating the risk of non-compliance and penalties.
Our platform is easily integrated with all your accounting and purchasing tools via Punchout or API. We are compatible with Ariba, Basware, Coupa, GEP, GEP, Jaggaer, JD Edwards, Oracle, PeopleSoft, SAP, Tradeshift, Workday, GEP, GEP, GEP, Jaggaer, Jaggaer, JD Edwards, and more.
One of the biggest advantages of our solution is the simplicity of a single invoice. Here's why it makes a major difference:
Simplicity : Instead of juggling a multitude of invoices from different suppliers, with Buy Made Easy you only have to manage one supplier. This simplifies your accounting, frees up time for your team, and allows for a clearer overview of your expenses.
Visibility : With a single supplier for your invoices, you have total visibility on all your expenses. You can see exactly where your money is going, making budgeting and financial planning easier.
Compliance : Each invoice we issue is 100% compliant, eliminating the risk of compliance issues that could occur with multiple suppliers.
Efficient : A single supplier also means a single payment method. You don't have to worry about payment deadlines from multiple suppliers, VAT to be deducted, or currencies, which improves your cash flow and operational efficiency.
Chez Buy Made Easy, we are honored to work with leading companies around the world. Our customers are at the heart of our mission, and we are proud to help them optimize their purchasing processes. Here are some of the renowned companies we have the privilege of working with:
- Corning
- Accord
- Michelin
- Daikin
- Schneider Electric
- Biomérieux
- Terega
- Novasep
- Lynred
- Sphera
- Rolls Royce
- Carrier
- Medtronic
- Otis
These trusted partners demonstrate our commitment to providing effective and tailored spend optimization solutions. Every day, we strive to offer our customers the best services and tools to optimize their purchases and accounting.
We believe that transparency is essential. This is why we offer a clear and simple rate corresponding to a commission as a percentage on the tax-free amount of the expenses entrusted, no fixed costs! This rate includes a complete set of services designed to optimize and simplify your accounting management:
Understanding the financial impact of outsourcing your non-strategic purchases is essential for making an informed decision. Chez BME, we are committed to making this process as transparent and easy as possible.
In this example, outsourcing your non-strategic purchases with Buy Made Easy could lead to total savings of almost €192,500.
Let's say your business spends $1,000,000 per year on non-strategic items. With our rate of 6.5%, our service would cost you €65,000 for the year.
When you take into account all these savings and deduct the BME commission (for example 6.5%, or €65,000), you get a savings of €127k, or 12.7%, and above all, peace of mind in managing your expenses!
Procurement outsourcing means that we buy and resell products or services on your behalf. This considerably reduces the number of your suppliers and contacts, guarantees the collection of invoices, eliminates the management of VAT and customs fees. By centralizing everything on a single supplier, you entrust the control of small suppliers to a trusted third party.
Outsourcing your purchases to BME and centralizing your expenses into a single invoice can transform your purchasing and accounting processes. Get in touch with us today to find out how we can help you simplify, clarify, and optimize your expense management.
Non-strategic purchases are all low-value and infrequent purchases that are more difficult to enter into traditional order processes. They can devote valuable time to your operational teams and to accounts payable because of the administrative management involved.
Outsourcing non-strategic purchases allows businesses to focus on their core activities and to save time and money by avoiding the complex and costly management of these purchases. It also makes it possible to optimize purchases through better price negotiation, a reduction in the number of suppliers, and better management of contracts and disputes.
Buy Made Easy optimizes your direct and indirect purchases through process automation. This includes centralizing your non-strategic purchases on a single solution, negotiating the best prices thanks to volumes, and the strict application of contracts negotiated with suppliers.
The potential savings vary depending on the size of your business and the volume of your non-strategic purchases. However, in general, businesses can expect a reduction in personnel costs related to managing expenses, a reduction in the number of suppliers, negotiation of better prices, and better budget management thanks to our online dashboard solution.
Timelines may vary depending on the size and complexity of your business, but in general, we can get our solution up and running in 1 to 3 weeks.
Yes, Buy Made Easy offers comprehensive training to your teams to use our solution. We are committed to ensuring a smooth transition and making the process as easy as possible for you.
Buy Made Easy provides you with a 100% dematerialized ePurchase solution that offers you total transparency on your expenses. You can track your purchases with our online dashboards, which provide comprehensive reports of your expenses and calculate the savings generated.
Imagine this: You are CFO at the Accor Group, an international company with medium-sized subsidiaries all over the world (Hotel, Restaurant, Seminar...). Spot (or class C) purchases, although of a relatively small amount, are numerous and diverse: from office supplies to specific room or kitchen layouts, including training courses or events. They are managed by several members of your team within the subsidiaries, each with their own purchasing process, which creates a significant administrative burden.
By working with BME, you centralize all of these purchases on a single platform - Sourcing Force. This reduces the number of suppliers to manage, eliminates unnecessary supplier accounts, and simplifies the order validation process.
The result: less paperwork and more time to focus on strategic tasks.
Buy Made Easy, as a purchasing agent, uses its bargaining power to get the best prices. Thanks to our pre-negotiated catalogs, we can often get better rates than you would have direct access to.
The result: we strictly apply your purchasing policies for these expenses, thus avoiding any non-compliant purchases.
With Sourcing Force, you have real-time access to detailed reports on your expenses. You know exactly how much you're spending, on what, and with which suppliers.
The result: This gives you total control over your spending and allows you to quickly identify opportunities for additional savings.
In terms of financial flows, BME works as an intermediary between you and your suppliers. You pay BME for all your spot purchases, and BME Pay the suppliers.
Result: This means that you have a single invoice to manage, simplifying your accounting process even further.
Process steps
Description
Benefits for the Customer
Purchase request
The purchase request is made by the customer through the platform Sourcing Force
Simplifying the buying process, saving time
Validation of the order
BME validates the order according to the customer's purchasing policies
Compliance with purchasing policies, control of expenses
Customer payment
The customer pays the amount to BME, who then takes care of converting the order to the supplier
Simplification of payments, only one payment to be made
Order from the supplier
BME Place the order with the selected supplier
Access to pre-negotiated catalogs, best rates
Invoicing
BME receives the invoice from the supplier and issues a single invoice to the customer
Simplification of invoice management, only one invoice to be processed
Supplier payment
BME takes care of paying the supplier regardless of the currency or method of payment
Simplifying payments in one currency
In the end, the Accor Group saw a significant reduction in its purchasing costs, an improvement in the operational efficiency of its teams, and better visibility on its expenses. All thanks to Buy Made Easy.
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